Celebrate five years with the Capital of New York State (CNYS) Black Expo this November. The Expo is a great opportunity for business owners, entrepreneurs, and people from the community to come together and create ways to improve the Black economy in New York State. We consist of a network of businesses, community partners, volunteers, and sponsors. The annual Expo offers an intergenerational exchange. The CNYS Black Expo features educational activities for young, old, and in-between. It’s a fantastic way to meet and mingle with members of the Black community while learning more about the culture, businesses, and services available to you. No matter what your interests or career goals may be, you’re sure to find something at CNYS Black Expo.

#cnysblackexpo

Mahogany Connections LLC. envisions a diverse and equitable world for everyone. Whether it's through advocating for marginalized communities or promoting inclusion. We believe that we all have a responsibility to create a better society not just for our future but for our present. Mahogany Connections LLC is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law. All are welcome.


WHAT’S INCLUDED

8x8 or 10x10 Space, 1 Table, 2 Chairs and 2 Free Exhibitors Passes, Your Company's name on the www.cnysblackexpo.com directory of exhibitors.

EXPO PRO TIPS

Location. Booth Location Matters!

Stage Area (Upper & Lower Levels) typically high-level noise and less traffic 

Center Area (Upper & Lower Levels) is best for one on one conversations, less noise from the stage area, and repeated foot traffic. 

Egg Base Entrance (Sponsors Only) first to engage with all attendees, and repeated foot traffic. 

Arrive early. This will give you time to set up your booth and get organized before the event starts.

Be prepared. Make sure you have everything you need, including your products, displays, and marketing materials.

Be friendly and approachable. Smile and greet people as they walk by your booth.

Be knowledgeable about your products. Be able to answer questions about what you sell and how it can benefit people.

Display. Executive display for a professional appearance. Check out Pinterest for vendor setup inspiration, get creative.

Offer samples. This is a great way to get people interested in your products.

Run promotions. This could include discounts, coupons, or giveaways.

Network with other vendors. This is a great way to make connections and learn about other businesses.

Follow up after the event. Send out thank-you notes to people who visited your booth.

By following these tips, you can increase your chances of success at your next event. Here are some more helpful tips:

Food sample vendors: Make sure your food is fresh and looks appealing. Offer a variety of options to appeal to a wide range of people. 

Retail vendors: Display your products in a way that is easy to see and shop. Offer a variety of price points to appeal to a wide range of people.

Service providers: Have business cards and brochures on hand so people can contact you after the event. Offer a free consultation or sample service to get people interested.
No matter what type of vendor you are, it is important to be prepared and to put your best foot forward. By following these tips, you can make a positive impression on event attendees and increase your chances of success.

Corporate vendors & Sponsors: We encourage you to interact with fellow vendors and attendees by introducing yourself and your corporation. Have a welcoming and friendly attitude.  

Apply for a Vendors Booth

CNYS BLACK EXPO*

  • Lower Level [SOLD OUT]

    Lower Level [SOLD OUT]

    8X8 BOOTH

    Price $124.99
  • Expo Marketplace Levels 8x8 (Standard Level)

    Expo Marketplace Levels 8x8 (Standard Level)

    8x8 Booth
    1- Standard Table
    2- Standard Chairs
    Wifi Included
    Expo Marketplace typically consists of booths or stalls arranged in rows or sections thought out the convention hall. Random Placement, No special request

    Price $175.00
  • Standard MID Level 8x8

    Standard MID Level 8x8

    Two times the foot traffic as the Lower Level area.

    8x8 Space
    1- Standard Table
    2- Standard Chairs
    Wifi Included

    Price $275.00
  • Mid Level 10x10

    Mid Level 10x10

    Three times the foot traffic as the Standard Level area.

    8x8 Space
    1- Standard Table
    2- Standard Chairs
    Electricity & Wifi Included

    Price $375.00
  • Upper Levels Premium

    Upper Levels Premium

    Four times the foot traffic as the Standard Level area.

    8x8 Space
    Pipes & Drapes
    1- Standard Table
    2- Standard Chairs
    Website Listing
    Electricity & Wifi Included

    Price $575.00
  • Corporate Premium Upper Level

    Corporate Premium Upper Level

    Five times the foot traffic as the Standard Level area.

    10x10 Space
    Pipes & Drapes
    1- Standard Table
    2- Standard Chairs
    Company Logo on Digital Signage
    Electricity & Wifi Included

    Price $1,550.00
  • Premium Corner Upper Level

    Premium Corner Upper Level

    Six times the foot traffic as the Standard Level area.

    10x10 Space
    Pipes & Drapes
    1-High Top Table
    1- Standard Table
    2- Standard Chairs
    Website Listing & Digital Signage
    Electricity & Wifi Included

    Price $1,750.00

      Platinum, Gold & Rose Gold Sponsor Booths** 

      10x10 Space

      Soft Seating* 

      Pipes & Drapes

      2- High-top Tables*

      1- Standard Table 

      2- Standard Chairs

      Social Media Coverage 

       Website Listing & Digital Signage

      Company Logo on Marketing Materials

      Electricity & Wifi Included

      *Provided upon request.

      **Booth Locations: Premium Corner Upper Level & Hallway located in the Base of Egg.

      CNYS BLACK EXPO 2023 – VENDOR/SPONSOR

      TERMS AND CONDITIONS:

      The legal agreements set out below govern your use of the CNYS Black Expo website (“Services”). The rules and regulations set forth apply to all registrations and payment services and are incorporated by reference here. By submitting this application, you agree to these terms.


      NO REFUNDS POLICY

      All sales are final. No refunds will be given for any booth space or other services purchased for this event. This policy applies to all vendors, including food vendors, retail vendors, and service providers.

      There are a few exceptions to this policy. Refunds may be given for booth space or services that are defective or that do not meet the vendor's expectations. Refunds may also be given for booth space or services that are purchased in error.

      To request a refund, please contact us within 24 hours of your purchase. We will review your request and will notify you of our decision within 10 business days.

      If your request is approved, we will issue a refund to the original payment method.

      We appreciate your understanding of our no-refund policy. We believe that this policy is fair to both the vendor and the event organizer.


      EXHIBITOR/VENDOR INFORMATION

      Exhibitor and Vendor information can be found on the website. Remember that this information is subject to change based on venue restrictions and regulations, but all vendors will be notified of any changes. Vendors will receive a copy of the Rules and Regulations upon final payment, and booth selection.

      FOOD EXHIBITORS

      Roy's Caribbean Cuisine 

      Mazzone Hospitality  

      Food Tasting ONLY Vendors are prohibited from selling carbonated beverages/water/alcohol  

      ***All food vendors must have a current health permit from Albany County*** 

      DEPARTMENT OF HEALTH - COUNTY OF ALBANY 175 GREEN STREET - ALBANY, NEW YORK 12202 www.albanycounty.com


      ALL PACKAGES INCLUDE

       Website Promo

      General Liability Insurance 

      ELECTRICITY & FREE WIFI


      OVERVIEW OF EVENT LOGISTICS 

      PARKING

      Standard NYS Event Parking Fees Paid Upon Arrival 

      (CNYS Black Expo is not liable for any Parking Accommodations, Ticketing, Towing, etc.)

      SCHEDULING DELIVERIES  

      Deliveries (not part of the normal event load-in) may be scheduled on weekdays between 8 a.m. and 2 p.m., one day prior to an event unless other arrangements are made in advance.

      Licensee must provide the name of the delivery company, the name and ID number of the driver, the vehicle's license plate number and state, and the date and time of delivery a minimum of two days prior to the event.

      Primary access for large freight is P-1 North, Loading Dock A.

      The Convention Center cannot accept COD or delivery charges.

      Materials must be addressed to: Convention Center, P-1 North, Loading Dock A, Empire State Plaza, Albany, NY 12242.

      The name of the event must be plainly noted on the delivery.

      Storage is not guaranteed for early deliveries.

      Delivery of sets, props, musical instruments, lighting, and other technical equipment must be arranged through the Convention Center delivery coordinator.

      LOADING/UNLOADING

      A Loading/Unloading zone is available in the P-1 North parking area and is designated as a 30-minute temporary unloading zone.

      The 10'x12' loading dock door opens to a 24' square elevator (30,000 lb. capacity) that ascends directly into the center of the Convention Hall.


      All Questions & Inquiries:

      Email: [email protected]

      Visit:www.cnysblackexpo.com

      Text: 518-629-5530 

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